- Teams will be allowed 3 members to participate in the deliberation and presentation of the case. No alternate will be allowed to participate after the case is handed out in the beginning of deliberation. No contact with coaches/alternates/or anyone outside of your direct team and the CoMIS Organizing Committee will be allowed during deliberation.
- Teams will receive three copies of the case (one for each team member) on the morning of the deliberation date. The presentation slides must be uploaded via the online submission form (details will be provided with case) exactly 24 hours after receiving the case. The intermittent time is known as the deliberation period.
- Competition staff will escort teams from the hotel to the Carlson School exactly 24 hours after they receive the case. Teams will begin their presentations in the Carlson School exactly 40 minutes after being picked up. [To Clarify, the true presentation time will be 24 hours and 40 minutes after initially receiving the case] For example, if the case is delivered at 7:20AM Friday, the team will present at 8:00AM Saturday in the Carlson School.
- Participants are responsible for bringing their own equipment (laptops, USB flash drives, note paper, writing utensils). In the event of a computer stopping work, a University of Minnesota spare computer may be used at the discretion of the CoMIS Organizing Committee Rules Captain.
- A maximum of three allowed devices may be used during deliberation per team. Wireless internet access is provided, but participants are free to bring networking equipment. Failure of networking equipment is the responsibility of the team.
- Cell phones will remain with the team, but must be turned off and placed visibly on the hotel room table during the entirety of the deliberation period. Failure to do so is grounds for disqualification.
- The following table is a non-exhaustive list of devices, software, and tools that are and are not allowed.
Cell phones (remain in hotel room, visible, off) Cameras
Skype / webcams
- Team members will be allowed two conjoining or adjacent rooms for the deliberation period for sleeping. All case analysis/deliberation/preparation must take place in a single room. The second room shall be used for sleeping or for getting ready in the morning. If all team members are not present in the deliberation room, the team cannot work on the case. Violation of this rule is grounds for disqualification.
- Food will be delivered to the room during designated meal times. Participants should not leave their hotel room during deliberation unless with a member of the CoMIS Organizing Committee or with a member of the Organizing Committee’s permission. There will be random room checks throughout the deliberation period.
- Each team’s hotel room door will need to be unlocked and propped open during deliberation. When teams choose to sleep, the door may be closed and locked, but all lights must be turned off. Teams may not work on the case while the door is closed/locked or if all team members are not present in the room.
- Teams may access social media for means of research (blogs, Facebook, Twitter, message boards, etc.) and email for means of intra-team communication during the deliberation period, but may not communicate with anyone outside of the team via any media. Neither physical nor electronic communication is allowed with anyone other than the team members themselves and the CoMIS organizing team. Faculty advisors / coaches / observers are strictly prohibited from assisting the team.
- Each participant will be required to sign a “Competition Integrity” form prior to receiving the case. This will include agreeing to allow the CoMIS organizing team to monitor all network activity during the deliberation period.
- For any enquiries during the 24-hour deliberation period, please contact the rules committee via email at firstname.lastname@example.org.
- Each team will need to be ready to leave their hotel room and upload their presentation materials via the online submission form exactly 24 hours after receiving the case. The team will then have 40 minutes until their presentation consisting of travelling time, washroom break etc. Teams will not have access to their presentation materials during these 40 minutes.
- Presentations are required to be done using Microsoft PowerPoint, the version does not matter. However, University computers with which teams will present use PowerPoint 2013 on a Windows PC. Format for the presentation rooms will be 4:3 ratio projectors. Exact file type does not matter as long as it works with these computers.
- Presentations are limited to 20 minutes in length. Time warnings at 10, 5 and 1 min(s) before end of presentation will be provided. Presentations will be stopped at 20 minutes sharply.
- The Question & Answer section is limited to 10 minutes in length and will follow immediately after the presentation. Time warnings will be provided at 5 and 1 min(s) before end of the section. Q&A will be stopped at 10 minutes sharply.
- Teams are forbidden from identifying the school they represent during presentations (including: verbally, logos / school colors on presentation, or team name). Teams will register a “team name” by which the competition staff will identify them.
- Teams may not provide the judges with any materials, nor bring or use external materials or props during presentations, with the only exception being the usage of a clicker.
- At the Thursday night Networking Dinner, presentation times and competition flights will be selected by random draw.
- Once the finalist and lightning round teams have been announced on Saturday before the lunch break, team representatives will randomly choose the order of final round presentations.
- Teams selected to the final round will not be able to alter their presentation nor will they be allowed to communicate with judges/coaches/observers until the conclusion of all final round presentations.
- Once a final round team has presented, they will be escorted back to their holding room until all final round teams have presented. A final round qualifying team is not allowed to watch other final round teams before or after their presentation.
- After the end of the presentation session, participating teams are required to stay in the designated holding room in Hanson Hall and may not have contact with judges/coaches/observers until the end of all first-round presentations. Teams are not allowed to watch other first round presentations.
- Teams may not be in contact with any judge/ coach/ observer until they have been formally eliminated from future rounds of the competition.
- The first placing team from each first round room automatically earns a place in final round
- The second placing team from each first round room is put into an intermediate “Lighting” round
- In the lightning round, all teams will stand in the front of the room at once
- Judges will ask a question pertaining to the case and give teams 2 minutes to deliberate
- Teams will give their response (with a 2 minute time limit), going in a different order each time a question is asked, to ensure each team has the opportunity to go first, and to go last.
- The top placing team from the lightning round will earn the final spot in the final round
- The final round format will be similar to the first round format (20 minute presentation, 10 minute question and answer)
RULES FOR OBSERVERS/ADVISORS/COACHES
- All rules applying to the team members around school identification or affiliation apply to the observers. Any information or evidence of this rule being violated is grounds for the affiliated team being disqualified, even if the observer is not directly affiliated with the school.
- Observers are not allowed to speak with any team members from any school before or after their presentation until they have been formally eliminated from the competition.
- Observers are not allowed to enter or exit a presentation room during a team’s presentation, or Q&A following the presentation unless there is an emergency.
- All cell phones, laptops, tablets, cameras, and all other electronic devices are strictly prohibited in all presentation rooms during the competition aside from the CoMIS Organizing Committee.
- No person, coach or observer, may be in contact with any judge during the competition. The only people in contact with judges will be the CoMIS Organizing Committee.
- Observers may listen to the judge’s deliberation between presentations. However, after the final presentation, all observers must exit the room while the judges make their formal decisions. Failure to comply is grounds for disqualification of the affiliated team.